Over the past decade, technology has grown and evolved. It helps us save money and makes our tasks easier, making it an essential element of our daily lives.
One of the new emerging technologies that we have today is MSP quoting software. It is a tool that enables teams to quickly and accurately provide price quotes for products.
If you’re looking for an MSP quoting software, you must take into consideration the following features:
1. A cloud software that is up to date
Having a Software-as-a-Service quote management tool ensures that you will have the recent version of the software. This means you do not have to worry about implementing updates. You can take advantage of the latest features and new integrations as soon as they’re available.
2. Business application integrations
MSP quoting software saves you time and effort as a standalone solution but it can be more valuable when you integrate it with other tools. They can be integrated with PSA so you can open tickets for quotes, assign them to staff, and track the time spent on the process. It can also be integrated with customer relationship management (CRM) solutions to easily see previous quotes, communications, and purchases.
3. Shipping cost calculations
Some quoting tools allow you to calculate shipping costs by identifying shipping zones and the total weight of the item or by integrating with carriers that provide shipping fees. Otherwise, you can establish flat fees for shipping.
4. Quote templates
You can standardize quotes by creating templates. You can modify those templates in a way that mirrors your company. You’re also able to define required fields and have the manager approve it before releasing the quotes.
5. Helps quote recurring services
MSP quoting software can support your goal of building recurring revenue streams. This solution enables you to quote recurring services.
6. Sales process support
Quote management solutions can make your sales team happy by automating price calculations, upselling suggestions, and online quote delivery. It also reminds sales representatives to do follow-ups.
7. Tracks customer activity
This allows you to see when a customer has viewed or signed a quote so you can respond on a timely manner.
8. Reporting
Quote management software eliminates the need for manual data collection and reports. By doing a few clicks, you can take a peek at metrics such as current quotes, sales conversions, clients with the biggest quotes as well as sales per product, vendor, or service. There are solutions that let you access the data you need in an actionable format.
9. Usability
It’s worth investing in an MSP quoting software that can do fast turnarounds and allows employees to do their jobs efficiently.
The Best MSP Quoting Software of 2023
When making a decision which quote management tool to get, you may request for a free trial and see how it works in your MSP’s operation. Here are some of the best MSP quoting software this year.
QuoteWerks
Instead of using Microsoft Word or Excel, you can create sales quotes and proposals through this specialized software. QuoteWerks works with any existing environment. It integrates with various CRM tools, eliminating the need to retype customer information.
QuoteWerks can import your product information. It can also link to product database sources like Excel spreadsheets, text files, and more. Getting real-time pricing and warehouse availability from your vendors is a breeze with this software. Having a QuoteValet add-on lets you view your quote and have your customers sign it digitally.
VarStreet
VARStreet delivers professional quotes to MSPs. It has rich content, images, and technical specifications. With features like upsell and cross-sell suggestions, you can maximize your profitability.
Moreover, it shows real-time prices and inventory updates from multiple distributors in one window. This helps in preparing sales quotes grounded on comprehensive information. Because the entire quote process happens through web-based sales quoting software, sales representatives can collect product details and create sales quote easily wherever they may be.
Additionally, it enables customers to view and approve the sales quote online.
PandaDoc
PandaDoc allows you to send out accurate proposals without taking too much of your time. You can create new quotes, track them, and accept payment without leaving your CRM. It is web-based, meaning it can be accessed through the cloud. It serves businesses ranging from small ones to large enterprises.
Bitrix24
Bitrix24 is a software that allows you to fully customize quotes and invoices. It is free to use and comes with powerful tools such as multiple currency support, taxes, automatic numbering, product catalog, and email marketing.
ITarian Quote Manager
This tool streamlines the quoting process so sales representatives can generate refined quotes. It is able to attach photos and videos to include a personal touch. It also integrates with CRM and operational systems, automates distributor feeds, provides upsell options, and notifies users when clients do follow-ups.
Final Thoughts
Providing quotes will be one of your first interactions with your customers. You would want to leave a good impression on them by handling their complete and accurate quotes proposal.
To find out how to get started with quoting software, contact ITarian now.
