How to Remote Control a Mac: A Step-by-Step Guide to Apple Remote Desktop

Updated on March 31, 2025, by ITarian

Apple Remote Desktop

Managing multiple Mac devices doesn’t have to be a hassle. Whether you’re working remotely, troubleshooting for a friend, or simply want seamless access to your files, remotely controlling a Mac is easier than ever. Thanks to tools like Apple Remote Desktop (ARD) and other free alternatives, you can connect to your Mac from anywhere—without breaking the bank on third-party software. In this guide, we’ll walk you through the simplest and most effective ways to remote control a Mac, optimized for beginners and seasoned users alike. 

Why Remote Control Your Mac? 

Remote access lets you manage files, fix issues, or work on your Mac from another device—be it a Mac, iOS device, or even a Windows PC. With options like Apple Remote Desktop, iCloud Drive, Screen Sharing, and third-party tools like Google Chrome Remote Desktop, you’ve got flexibility at your fingertips. Let’s dive into the best methods to remotely access your Mac in 2025. 

Method 1: Remote Control a Mac with iCloud Drive 

One of the easiest ways to access your Mac remotely is by leveraging iCloud Drive. This method syncs your files across devices, making them accessible from any Mac, iPhone, iPad, or even a Windows PC—provided you’re logged into your iCloud account. 

How to Set Up iCloud Drive for Remote Access 

  1. Open System Preferences on your Mac. 
  1. Click iCloud. 
  1. Next to iCloud Drive, select Options. 
  1. Check the box for Desktop & Documents Folders to sync these to the cloud. 
  1. Click Done. 

Once set up, your Desktop and Documents will be available on any device signed into your iCloud account. Simply log in via iCloud.com on a browser or access them directly from another Apple device. It’s a seamless way to remote control Mac files without needing advanced tools. 

Method 2: Remote Access Your Mac with Screen Sharing 

For more control—like managing files or troubleshooting—Mac Screen Sharing is a built-in gem. It lets you view and interact with another Mac’s screen in real time. 

How to Enable Screen Sharing on a Mac 

  1. Open the Screen Sharing app (search for it via Spotlight). 
  1. In the Connect To field, enter the Apple ID of the Mac you want to control. 
  1. Wait for the other user to click Accept on their end. 
  1. Choose whether to control the screen fully or just observe it. 

The remote user can decide your level of access, making this a secure and collaborative option for remote desktop Mac tasks. 

Method 3: Use Google Chrome Remote Desktop for Free 

Don’t want to rely on Apple tools? Google Chrome Remote Desktop is a free, cross-platform alternative that lets you access your Mac from any device with a Chrome browser. 

Steps to Set Up Chrome Remote Desktop 

  1. Open Google Chrome on your Mac. 
  1. Visit the Chrome Web Store and search for Chrome Remote Desktop. 
  1. Click Add to Chrome, then Add App. 
  1. In the pop-up, select Allow for permissions. 
  1. Click Continue in the authorization window. 
  1. Under My Computers, click Get Started. 
  1. Select Enable Remote Connections. 
  1. Accept and install the Chrome Remote Desktop host software. 
  1. Log into the app on your Mac and the remote device. 

Now, you can access your Mac from any Chrome browser—perfect for remote control Mac scenarios across operating systems. 

Method 4: Mac-to-Mac Remote Control with RDC (Screen Sharing + VNC) 

For a direct Mac-to-Mac remote desktop connection, you can use Apple’s built-in Screen Sharing with Virtual Network Computing (VNC) settings. 

How to Configure Screen Sharing with VNC 

  1. On the Mac you want to control, go to System Preferences > Sharing. 
  1. Click the lock icon (bottom left) and enter your admin password to make changes. 
  1. Check the box next to Screen Sharing. 
  1. Click Computer Settings. 
  1. Enable “VNC viewers may control screen with password” and set a strong password. 
  1. Click OK. 
  1. Under Allow access for, choose Only these users, then add your account by clicking the + button. 
  1. (Optional) Enable File Sharing by checking its box if you want to transfer files. 

Now, use the Screen Sharing app on another Mac, enter the target Mac’s IP address or Apple ID, and connect with your VNC password. 

Method 5: Advanced Remote Control with Apple Remote Desktop (ARD) 

For power users, Apple Remote Desktop offers robust features like remote management, software distribution, and multi-device control. Here are two ways to use ARD: 

Option 1: Enable Remote Login via SSH 

  1. Go to System Preferences > Sharing. 
  1. Check Remote Login. 
  1. Specify which users or devices can access your Mac remotely. 

This uses Secure Shell (SSH) and Secure File Transfer Protocol (SFTP) for secure remote desktop Mac access. 

Option 2: Allow Others to Access Your Mac with ARD 

  1. Navigate to System Preferences > Sharing. 
  1. Select Remote Management. 
  1. Choose which users can have remote access. 

ARD is ideal for IT admins or anyone managing multiple Macs professionally. 

Why Choose ITarian? 

If you’re looking for a third-party solution that balances ease of use, security, and cost, ITarian Remote Desktop is a standout choice for Mac users in 2025. Here’s why: 

  • Top-Notch Security: ITarian uses AES 256-bit encryption and multi-factor authentication to protect your remote sessions, ensuring your data stays safe from cyber threats. 
  • Cross-Platform Flexibility: Access your Mac from Windows, Linux, or mobile devices without compatibility headaches. 
  • Free and Scalable: ITarian offers a robust free tier, perfect for individuals or small teams, with scalable options for businesses as your needs grow. 
  • User-Friendly Interface: Its intuitive design makes setup and connection a breeze, even for non-tech-savvy users. 
  • Real-Time Support Features: With session recording and file transfer capabilities, ITarian is ideal for IT pros troubleshooting remotely. 

Whether you’re an individual needing occasional access or an IT team managing multiple Macs, ITarian delivers a secure, reliable, and budget-friendly way to remote control a Mac. 

Choosing the Best Method for You 
  • iCloud Drive: Best for file access across devices. 
  • Screen Sharing: Perfect for real-time control or collaboration. 
  • Chrome Remote Desktop: Great for free, cross-platform access. 
  • RDC with VNC: Ideal for secure Mac-to-Mac connections. 
  • Apple Remote Desktop: Top choice for advanced users or businesses. 
  • ITarian: A versatile, secure option for free or scalable remote access. 
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